AI database Tell your AI what to track. It builds the database and fills it in.

Ask your AI which quote is cheapest. It answers from the numbers.

1. Monday, 8:30 a.m.

   Dana runs purchasing for a growing food producer and is collecting quotes for shipping boxes. In ChatGPT, connected to MMRY AI, she asks it to track vendor quotes in MMRY AI with the vendor, the item, the price and the date each quote expires. ChatGPT sets up the database with those fields and, as Dana asks, shares it with her Purchasing memory group.

2. Monday to Wednesday.

   As each quote arrives, Dana tells ChatGPT about it in one line: Northfield, shipping boxes, 84 cents each, good until the end of the month. ChatGPT saves each one as an entry, says it belongs to vendor quotes, fills in the four fields and keeps her own words with it.

3. Wednesday, 3:10 p.m.

   Northfield revises its price. Dana tells ChatGPT, and it corrects the entry. The old price stays in the entry's history.

4. Friday, 10:00 a.m.

   Her colleague Sam, also in the Purchasing group, is working in Claude Code and asks: Which quote for shipping boxes is cheapest? Claude Code filters the entries by item, sorts them by price and answers with the revised Northfield quote. It is the same database Dana filled in, so Sam gets her Wednesday correction too.

5. Friday, 10:05 a.m.

   Before signing, Dana opens mmryai.com/records and checks what the Northfield entry held before the revision.

How your AI database works

1. Name what to track. Tell your assistant what you want to track, such as sales leads, and it sets up your database with fields named in your own words, such as company, stage and next follow-up.
2. Talk, and it fills in. When you tell your assistant something that fits, such as a new lead, it saves it as an entry. It says what you are tracking and gives values for each field, and it keeps your sentence with the entry.
3. Ask about the values. Ask how many leads are in negotiation, which support issues are still open or which vendor quote is cheapest. Your assistant filters and sorts your entries by their fields to answer.
4. Correct and look back. When something changes, such as a quote the vendor revised, correct the entry and see every change it has been through, oldest first.

What your business can track

Anything you note again and again in the same shape belongs here. Each example below comes with a question your assistant answers from the values.

• Sales leads

  One entry per lead, with the company, the contact, the stage and the next follow-up date. Ask: Which leads are in negotiation, soonest follow-up first? Move a lead to its next stage by naming the company.

• Customer support issues

  Each issue with the customer, its priority and whether it is open or closed. Ask: Which issues are still open, highest priority first?

• Vendor quotes

  Every quote with the vendor, the item, the price and the date it expires. Ask: Which quote for this item is cheapest? Correct a price when the vendor revises it.

• Hiring candidates

  Each candidate with the role, the stage they have reached and the date of their next interview. Ask: How many candidates for this role are at the interview stage?

• Stock counts

  Each count with the item, the quantity on hand and the day it was counted. Ask: Show this item's counts in date order, so you can see how its stock has moved.

• Client meetings

  Each meeting with the client, the date, what was decided and the next step. Ask: What was decided with this client, newest meeting first?

• Expenses

  Each expense with the amount, the vendor, the category and the day it was spent. Ask: Show the expenses in one category, newest first.

• A bakery's batch log

  Every batch with the flour, the hydration and how the loaves came out. Ask: How did the batches at one hydration turn out? Ask this before you change the recipe.

• A restaurant's recipe book

  One entry per dish, with its ingredients and its cost per plate. Ask: List the dishes by cost per plate. Update a dish by name when a supplier's price changes.

What else your AI database does

• A log

  Every entry is new: each expense, each stock count, each batch from the oven. The history builds up entry by entry.

• A list that changes

  Named things that each move on their own, such as leads, candidates or dishes. Update one by its name and the rest stay as they are.

• Answers from the values

  Your assistant filters, counts and compares your entries by their fields, so you get answers about what you track as well as what was said.

• Room to grow

  Add a field to something you track later. Every entry already saved stays where it is and stays readable.

• The right people see it

  Each thing you track can be private to you or shared with one of your memory groups, such as your sales team. An administrator can share one with your whole organization.

• Wrap up cleanly

  When you stop tracking something, its entries stay searchable and it stops collecting new ones.

One database, wherever you ask

• Claude Code

  With the MMRY AI plugin, ask your assistant in Claude Code to keep track of something. It sets up your database, fills it in with what you tell it and answers questions about the values. It can also correct an entry and show you its full history.

• ChatGPT and other assistants using the MMRY AI connector

  Connect ChatGPT or another assistant to MMRY AI as a connector, and it can set up what you track, save entries, answer questions about them, correct them and show what an entry held before.

• Your account

  Sign in at mmryai.com/records to see everything you track and the entries in it, correct a value yourself and see what an entry held before. Your assistant starts anything new you want to track.

It is the same database on every surface, so a correction you save in one place is true in all of them the moment you save it. An entry's history is exactly as private as the entry.

Your AI database: FAQ

Learn more

• Everything MMRY AI does for your team
• Shared memory for Claude Code
• Shared memory for ChatGPT
• Your AI database in the MMRY AI help
• See all AI Platforms MMRY AI works with